Privacy Policy

Effective Date: December 9, 2024

At SOAMI Inc, we are committed to protecting the privacy and confidentiality of the personal information we collect from our community members, participants, volunteers, and staff. This Privacy Policy outlines how we collect, use, and safeguard your information, as well as your rights regarding your personal data.

1. Information We Collect

We collect the following types of personal information:

• Personal Identification Information: Name, address, phone number, email address, date of birth, and other information you may voluntarily provide through our registration forms, event sign-ups, donations, or volunteer applications.
• Sensitive Information: In certain cases, such as with youth participants, we may collect sensitive information like medical history or emergency contacts, but only with proper consent.
• Payment Information: If you donate or make purchases, payment information (such as credit card numbers) is collected by a secure third-party payment processor. We do not store sensitive payment details ourselves.
• Activity Data: Information about your participation in events, programs, and interactions with our website or social media platforms.

2. How We Use Your Information

We use the information we collect for the following purposes:

• To provide community and youth development programs, events, and services.
• To communicate with you about our programs, events, or opportunities to get involved.
• To process donations and issue receipts.
• To maintain the safety and well-being of our participants, especially minors, by using emergency contact details, medical information, and other necessary data.
• To improve the quality of our programs and services.
• To comply with legal obligations or respond to inquiries from regulatory bodies.

3. How We Protect Your Information

We are committed to ensuring the security of your personal information. We take a variety of physical, technical, and administrative measures to protect against unauthorized access, disclosure, alteration, or destruction of your personal data. These include:

• Encrypting sensitive information when it is transmitted.
• Limiting access to personal data to authorized personnel only.
• Using secure servers and data storage facilities.

While we take these steps to protect your data, please be aware that no method of online data transmission or storage is completely secure. We cannot guarantee the absolute security of your information.

4. Sharing Your Information

We do not sell, rent, or trade your personal information. However, we may share your information in the following circumstances:

• With Service Providers: We may share information with third-party vendors who help us deliver our services, process payments, or manage events. These service providers are required to protect your information and may only use it for the specific purposes for which we hired them.
• With Legal Authorities: If required by law or to protect the safety of participants, we may share personal information with law enforcement or other governmental agencies.
• With Parent/Guardian Consent: For youth participants, we may share information with parents or legal guardians as needed, with their consent.

5. Children's Privacy

[Your Organization Name] is committed to protecting the privacy of children, especially those under the age of 13. We do not knowingly collect personal information from children without the consent of a parent or guardian. If you believe we have inadvertently collected personal information from a child without consent, please contact us immediately at [Insert Contact Email], and we will take appropriate action to delete such information.

6. Cookies and Tracking Technologies

Our website may use cookies or other tracking technologies to enhance user experience, analyze website traffic, and improve our services. You can manage or disable cookies through your browser settings, but please note that some website features may not function properly without them.

7. Your Rights

Depending on your location and the laws that apply, you may have the following rights regarding your personal information:

• Access: You can request to see the personal information we hold about you.
• Correction: You can ask us to update or correct any incorrect information.
• Deletion: You can request that we delete your personal information, subject to certain exceptions (e.g., if we need it for legal reasons).
• Opt-Out: You can opt out of receiving marketing communications at any time by following the unsubscribe instructions in our emails or contacting us directly.

8. Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with our legal obligations, resolve disputes, and enforce our agreements. After that, we will securely dispose of your information.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will post the updated policy on our website and revise the "Effective Date" at the top of the page. We encourage you to review this policy periodically to stay informed about how we are protecting your information.

10. Contact Us

If you have any questions about this Privacy Policy, the information we collect, or how we use your data, please contact us at:

SOAMI Inc
Email: buildup@soamiinc.com 

www.soamiinc.com